Editing Collections Management Policy (section)

===Care of Collections===

The safety, security and preservation of objects in the Museum Collections are the responsibility of the Board of Directors, Museum employees, volunteers, Director and Curator. All staff volunteers and employees should continuously be aware of their responsibility for the safety, security and preservation of the Museum Collections. A procedural plan for the care of the collection will be implemented and made available for all Museum personnel.

====Security====

The Director and Curator are responsible for development and implementation of a Security Plan. This plan will include:

* Facility systems for security and fire detection, alarm, and monitoring;
* Acquisition and access to necessary equipment such as fire extinguishers;
* Trust requirements for volunteers at varying levels of access;
* Management and record-keeping of keys and other building access;
* Development and procedures for Security volunteers and staff;
* Procedures for appropriate staffing (in particular, minimum number of people in the building at any time, and any requirements for Security staff to be present);
* Staff training on security issues.

====Preservation====

The Curator will develop and implement a plan for continuous improvement of the evaluation, condition, care, storage, and conservation of artifacts and archives.

====Records====

The development and maintenance of records pertaining to the Collections of the GHM are the responsibility of the Curator and the Registrar. A procedural plan for record-keeping will be implemented and made available for all Museum personnel. Records for each object will be divided into two sections:

* '''Registration functions''' — clear identification of each object; record and evidence of legal ownership and possession of each object; records of all movement of the object while under museum care, including current location; records of all care taken while under museum possession, including cleaning, maintenance, conservation, and restoration.
* '''Curatorial functions''' — a descriptive catalogue entry, and the broad body of information about the object which establishes the object’s proper place and importance within its cultural or scientific sphere.

'''Inventories'''

Taking and reporting physical inventories of the collections on a periodic basis should be planned and made available for Museum personnel.

'''Insurance'''

The Collections of the GHM are not insured except as they may be covered in building ownership policies carried by the city of Greer. (Is this correct?) Objects placed in the care of the museum will not be covered by museum insurance and should be covered by the owner’s insurance; the museum is not responsible for damage done to objects placed in its care.