Editing Omeka: Creating a Box record (section)

== '''Creating a new Box record from scratch''' ==


'''''This should only be done by those certified to do accessions.'''''

# '''Add the Box to the official Box spreadsheet record.''' If you don‘t know what that means, don‘t do anything and talk with the director.
# '''Add a new item.'''
# '''Set to "Not Public."''' Click on the eye icon in the top right corner; it will switch to have a slash through it. Box records should not appear in the public-facing side of Omeka.
# '''Set the Resource template:''' in the first field, drop down and select “Archive Box Record.”
# '''Set the Class:''' in the second field, select “Collection.”
# '''Set the Title:''' This should always be in the form "GHM Archive Box #."
# '''Set the Description:''' This should always match the spreadsheet title and printed label.
# '''Add the Table of Contents:''' Use a separate line for each entry, and start that line with a hyphen. If you do not have time to fill out the TOC, that's okay.
# '''Verify item is set to "Not Public."''' The eye icon in the top right corner should have a slash through it.
# '''Verify Item Set is "GHM: Archive" and that the Site is correct.''' If these are not automatically set for you, talk with the director.
# '''Save and verify.'''
## Save the record with the “Save” button in the top right corner.
## After saving the entry, verify that the Box entry is correct as shown.
# '''Update the Box label.''' Put an X in the "Box in Omeka" item on the Box label. Add an X to the TOC item if it is complete.


[[category:Training]]
[[category:Omeka]]