Editing New Accession Process (section)

== '''Generate a new accession number''' ==
''When a new item (or lot of items) is approved to be accessioned, official accession identification numbers are generated. '''Only individuals directly authorized by the Director may create new accession numbers.''' The first time you do this, please do it with the Director, or have the Director review the entry before proceeding with others.''

# Do not create a new accession number until you are ready to make the matching Omeka records at the same time. If you do not know how to create collections, finding aids, and item records in Omeka, you should learn those steps prior to generating new accession numbers.
# The official registry and list of GHM accession numbers is held in a Google Sheet spreadsheet in the GHM Google Drive. Access to this form is given to authorized people by the Director.
# in the Google Sheet, pressing the “New” button opens a Google Form for assignment of a new accession number.
# In the Google Form, carefully enter the appropriate new ID number, following our GHM ID structure. For reference, the last ID number and item description is displayed in the Sheet.
# Provide a clear title for the item or group of items.
# Submit the form.
# Repeat for each item in the group.