Conflict of Interest Policy

Purpose:

The purpose of this policy is to protect the integrity and credibility of the Greer Historical Society (GHS) when it is considering entering into a transaction or arrangement that might benefit the private interest of a Board member, Officer, staff member, or volunteer.

Definition:

A conflict of interest arises when a person in a position of authority over the organization may benefit personally—directly or indirectly—from a decision they could influence.

Examples of Conflicts Include (but are not limited to):

• A Board member’s business receiving payment from the organization.
• A family member of a staff person being hired or awarded a contract.
• Participation in a decision where the individual has a financial or personal stake.

Policy:

1. Disclosure: Any actual or potential conflict of interest must be disclosed to the Board as soon as it arises.
2. Recusal: The person with the conflict must not participate in any discussion or vote on the matter.
3. Board Review: The Board (or a designated committee) shall determine whether a conflict exists and how to proceed in the best interest of the organization.
4. Documentation: The minutes of the meeting shall reflect:
   • The disclosure made.
   • That the individual was not present during discussion or vote.
   • The decision made and rationale.